Patchwork Job Planning - formerly L2PNew · Service-level planning

Plan at individual level. Align at service level.

Job planning that maximises clinical time and boosts engagement — now with a live service-level view of clinical capacity, activity and delivery across your organisation.

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Therapies · Job plan · 2026/27 cycle

Signed off

Clinician

Ravi Sundaram

Programmed
activities

ACTIVITY

Trusted by over 50% of the NHS

Chelsea and Westminster Hospital NHS Foundation Trust

Mersey and West Lancashire Teaching Hospitals NHS Trust

Royal National Orthopaedic Hospital NHS Trust

Product tour

Introducing Patchwork Job Planning

Explore Patchwork Job Planning

Everything you need to plan services and people together.

Select a feature

Flagship capability

Plan with confidence across whole services

See clinical capacity, activity and delivery in one live view — helping teams plan more effectively, simplify approvals and make better use of existing capacity.

See the full picture

Quickly spot gaps, clashes and pressure points.

Simplify job plan approval

Review plans at service level and ensure they align with need.

Use capacity before adding cost

Reassign work before turning to bank, agency or recruitment.

Improve financial control

Plan with current data, uncover funding gaps and recover missed income.

Service-level viewer · DCC delivered vs plannedLIVE

Cardiology64 / 64 PAs · approved

Respiratory48 / 60 PAs · gap

Trauma and orthopaedics27 / 42 PAs · awaiting sign-off

Therapies31 / 30 PAs · approved

9 services

reviewed in one view

27 PAs

reassignable before spending more

4 streams

of externally funded activity not recharged

Demand, plan, delivery

Turn plans into better workforce decisions

Connect job planning with Patchwork Rota to see planned activity against what’s actually delivered — giving teams one source of truth, clear view of capacity, demand and deployment.

See planned vs actual at a glance

Spot where clinicians are working above or below their job plan, while there’s still time to act.

Unlock capacity before adding cost

Deploy available clinical capacity into gaps before turning to bank, agency or recruitment.

Protect fairness and wellbeing

Identify excessive hours, uneven workloads and pressure points earlier.

Demand

Referrals+14%

Waiting list318

Cover needed42 PAs

Planned · Job Planning

Clinics24 PAs

Group working8 PAs

SPA7 PAs

Delivered · Rota

Clinics22 PAs

Group working9 PAs

SPA4 PAs

−3 PAs

SPA time lost to clinical cover

92%

of planned activity delivered

In-cycle

variance, not at year end

Activity balance

Distribute priority activity fairly and safely

Patchwork handles priority — or “hot” — activity properly, unlike any other job planning system. See how it is allocated across clinicians and services, helping teams balance workload, protect capacity and avoid over-reliance on individuals.

Spot uneven workloads

Quickly identify where priority activity is concentrated too heavily or too lightly across the team.

Support safer working

Improve fairness and transparency

Give clinicians and service leads a shared view of how key activities are distributed.

Align capacity to service need

Ensure priority work is assigned where it is needed, while making best use of available clinical capacity.

Priority activity per clinician · on-call and acute takeTeam average 4.0 PAs

Dr A Whitfield6.5 PAs · above average

Dr M Okafor5.0 PAs

Dr S Petrov3.5 PAs

Dr H Ng2.0 PAs · below average

One clinician carries 63% more priority activity than the team average

2 flags

workloads outside agreed range

Shared view

for clinicians and service leads

4.5 PAs

rebalanced to match service need

Built-in consistency

Standardise job planning without losing flexibility

Use configurable templates to create a consistent starting point for roles and services, while keeping plans flexible to individual and local needs.

Create consistency across services

Standardise how roles, activities and commitments are captured.

Build and review plans faster

Start from agreed structures instead of building from scratch.

Strengthen governance

Spot variations, understand exceptions and, where configured, prevent sign-off when activities overlap.

Keep plans individual

Adapt templates to different responsibilities, working patterns and local requirements — right down to naming and terminology.

Capture every activity

Include scheduled, annualised and non-scheduled activities across cycles of up to 52 weeks.

Flexible sign-off

Set permissions for individual signatories, including for clinical academics and jointly managed roles.

Template · Consultant, general medicineApplied to 34 plans

Acute takeStandard2.0

Outpatient clinicsStandard3.0

Core SPAStandard1.5

Undergraduate teachingLocal addition1.0

Research sessionLocal addition0.5

Agreed template structureAdapted for the individual8.0 PAs

One structure

per role and service

2 exceptions

recorded and visible

Minutes

to build a plan from a template

Reporting your board and NHS England both trust

Simplify NHSE reporting

Automate monthly returns with exportable reports built from a single workforce data source.

Catch anomalies automatically

Use traffic-light alerts to flag discrepancies, overlapping activities and variations from the job plan.

Stay on top of compliance

Track plans from in progress to sign-off, identify bottlenecks and keep annual planning on track.

See how activity is distributed

Compare job planned and rostered activity across clinicians and services to understand capacity and identify gaps.

Spot variation across services

Benchmark plans, activity and working patterns to identify inconsistencies, outliers and opportunities to standardise.

Job plan compliance by divisionThis cycle

Therapies

Radiology

Medicine

Surgery

Community

90+%

compliance at South Tees

360 hrs

admin time saved a year

Why Patchwork?

Worth the move.

Built for better job plans.

Job planning that maximises clinical time, protects the time clinicians need away from the front line, and gives leaders the evidence to deploy their workforce where it counts.

Used across medical, nursing and AHP workforces.

Explore Patchwork for your organisation

More clinical time

Hidden admin surfaced and removed, so hours go back into patient care.

True capacity visibility

Service gaps, untapped capacity and TOIL, evidenced rather than estimated.

Engaged clinicians

A simple system for a complex process — learnable in 5 minutes and 38 seconds, with specialist support in under 10.

Smarter decisions

Patchwork Insights surfaces job planning data next to the rest of your workforce.

Leaving spreadsheets behind is easier than you think.

Automated data migration brings across past and live job plans — including reconstruction of last year’s job plan — so switching supplier causes no disruption. Smart templates let you clone and tailor rather than start again, and the whole lifecycle, from creation to sign-off, sits in one place.

Our implementation team works alongside you from planning to go-live, backed by the largest specialist job planning team in the country — which has advised more than 140 organisations, around two-thirds of the NHS, on job planning best practice.

Weeks, not months

from kick-off to live job planning within your organisation.

Real partners

named implementation leads who stay with you throughout the entire process.

Mobilise

Agree the cohorts, the activity language and what success looks like, with the right people in the room.

Migrate

Past and live job plans move across automatically, with templates configured around your services.

Deploy

Workshops, webinars and one-to-one sessions take each cohort from first draft to full sign-off.

Optimise

Standardise activity language cycle by cycle so the data keeps getting sharper after go-live.

Why teams choose Patchwork

Paediatric OT waiting times cut by 78% and 540 hours of lost capacity recaptured

South Tees Hospitals NHS Foundation Trust

Read the case study

1630+

Staff actively using the system after one year

What NHS teams are saying.

It offers unprecedented clarity and control right down to the department level, and our NHS England returns now take a tiny fraction of the time.

Karen Asher

The Queen Elizabeth Hospitals King's Lynn NHS Foundation Trust

I have nothing but praise for the team and the implementation of the system. They have been absolutely outstanding. We worked together really closely, and we felt supported all the way along the process, implementing the system very quickly in 8-10 weeks.

Lisa Eccles

Lancashire Teaching Hospitals NHS Foundation Trust

Over the last few days, with the system launched to over 1,200 people, something remarkable has happened. I have not had a single email of complaint. E-job planning has been made possible and successful due to the great team.

Dr Ryan Kemp

Central and North West London NHS Foundation Trust

The functionality, the ease of use of the system, the look of the system, and the customer service provided by the team have been beyond our expectations.

Kelly Ebdon-Marks

Torbay and South Devon NHS Foundation Trust

The only system I’ve known, of any kind, that doctors haven’t moaned about.

University Hospitals of Morecambe Bay NHS Foundation Trust

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