Patchwork
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Patchwork Rota

Better rotas, built around your people.

A system that goes beyond basic allocation. Simple to use, built for the NHS and designed around how people want to work.

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Anaesthetics · Rota · Cycle 52 weeks
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Hope Haddon
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Trusted by over 50% of the NHS

Aneurin Bevan University Health Board Chelsea and Westminster Hospital NHS Foundation Trust Mersey and West Lancashire Teaching Hospitals NHS Trust Royal National Orthopaedic Hospital NHS Trust Barts Health NHS Trust
Product tour

Introducing Patchwork Rota

It's always been more than a spreadsheet.

All-in-one rostering
Build rotas, integrate job plans, manage leave, track exception reporting and process pay from a single platform, with full oversight of every staff group.
Built for flexible workforce management
Designed to support all staff groups, enabling smarter shift allocation, increased fill rates, greater engagement and an improved user experience.
Data-rich by design
Patchwork Insights gives teams more oversight than ever, providing live visibility, reporting, and benchmarking across bank and agency usage.
Built alongside the NHS
Designed with continuous input from clinicians and workforce teams, grounded in real-world NHS delivery. Our founders, like so many of our team, come from clinical and non-clinical NHS backgrounds and it's this experience and expertise that we built our products on.
Explore Patchwork Rota

Everything you need to build better rotas.

Select a feature
Flagship feature

Build fair, flexible rosters around real preferences

Preference windows. Positive and negative requests captured on web or mobile, with full visibility of what was met.
AI-optimised auto-rostering. Intelligent automation does the heavy lifting without compromising safety or compliance.
Transparent outcomes. Every roster reports how many preferences were met, so fairness is evidenced, not claimed.
Preferences submitted
Mon 4 — Long dayWANT
Tue 5 — Long dayWANT
Sat 9 — NightAVOID
Sun 10 — NightAVOID
Roster generated
Mon 4 — Long dayMET
Tue 5 — Long dayMET
Sat 9 — RestMET
Sun 10 — RestMET
74.3%
positive preferences met
98.1%
negative preferences met
100%
mandatory shift fill
Explore every rota view

See your workforce from every angle.

Calendar View
AUGUST 2026
Calendar View
Plan ahead across a full month, with patterns and leave in one place.
Floor Plan View
Bay 1
Bay 2
Bay 3
Triage
Side rooms
92%ward cover
Floor Plan View
See who is covering which area, and where cover is thin.
Weekly Rota View
MON
TUE
WED
THU
FRI
Bello
Kaur
Okonkwo
Price
Weekly Rota View
Build, adjust and publish the working week.
Daily Staffing View
08:0012:0016:0020:00
Theatre list
Ward cover
Night take
Gap — cascade
Daily Staffing View
Manage today — who is on, when, and what still needs filling.
Clinician View
Mon · Day
Tue · Long
Fri · Night
3swap requests waiting for you
Clinician View
Shifts, swaps and requests in a clinician’s pocket.
Availability & Preferences
Annual leave · 12–19 AugAPPROVED
Study leave · 3 SepPENDING
Sat 9 — NightAVOID
Preferences met74.3%
Availability & Preferences
Balance requests and leave without breaking cover.
Modern rota interface

Built for the way you work.

Drag a shift, publish in stages, revert to draft, amend mid-cycle. The interface stays out of the way while compliance, pay rules and records keep themselves accurate in the background.

Rolling, flexible rosters. Publish in stages, extend or amend easily, and revert to draft when needed.
In-built leave management. All leave types, including study and special leave, synced directly with ESR.
Mobile and web. Clinicians view rosters, swap shifts and submit preferences from anywhere.
General Surgery · Rolling rosterDraft · week 3FiltersPublish
08:00
10:00
12:00
14:00
16:00
18:00
Consultant
Theatre list — Mr Hughes
Registrar
Ward cover — S. Kaur
SHO
Clinic — J. Okonkwo
Take — A. Bello
Bank cover
Cascaded to Bank — 2 responses
Compliance checkRest between shifts, WTD hours and pay rules validated automatically.0 breaches
Integrations

Connected to the systems you already run

Patchwork Rota integrates with our job planning, temporary staffing and appraisal solutions — as well as third-party NHS systems, to provide a single, unified view of your workforce.

Talk to us about your stack
Patchwork Job Planning
DCC and SPA sessions signed straight into rotas.
Patchwork Bank
In-system cascade of vacant shifts to temporary staff.
Patchwork Insights
Included as standard — live reporting, no extra setup.
ESR
Two-way sync of staff records, leave and pay.
Existing systems
Migrate or run alongside during transition.
Payroll & finance
Exception reports and pay aligned to BMA guidance.
Why Patchwork?

Worth the move.

Built for better rotas.

Create safer rotas with less manual effort. Patchwork brings together clinician preferences, workforce visibility and intelligent planning tools to help teams make better decisions, faster.

Trusted by anaesthetists. Designed for the whole hospital.

Explore Patchwork for your organisation
Less admin
Builds that took days take minutes, with compliance checked as you go.
Better visibility
Gaps, leave and cover across every ward in a single live view.
Happier clinicians
Preferences, swaps and leave handled from a phone, in seconds.
Smarter decisions
Live workforce data behind every staffing and spend decision.

Better rostering is closer than you think.

Changing systems shouldn't slow you down. Our implementation team works alongside you from planning to go-live, making sure Patchwork fits your organisation and your people.

Weeks, not months
From kick-off to rostering implementation within your organisation.
Real partners
Named implementation leads who stay with you throughout the entire process.
1
Mobilise
Understand your goals, bring the right people together face-to-face and align on success.
2
Configure
Tailor Patchwork around your processes, workflows and workforce needs, with no manual input.
3
Deploy
Prepare your teams, support adoption and get everyone ready for launch with on-site presence.
4
Optimise
Keep improving after go-live with ongoing support, insight and iteration with dedicated account managers.
Why teams choose Patchwork

AI-powered rostering cuts locum spend by 50% and fulfils 99% of clinician preferences

Mid Yorkshire Teaching NHS Trust
Read the case studyRead the case study
£25,000
Monthly locum spend reduction for single department (Paediatrics).
99.83%
Of negative shift preferences satisfied.

What NHS teams say.

Helpful to see upcoming rota of myself and others at a glance. Gives an idea of who will be working with me. Much easier, no need to open computer.

Tovin Nguyen
Royal National Orthopaedic Hospital NHS Trust

Patchwork is an upgrade from what we had previously. It’s straightforward, looks nicer, and is easy to use on a computer as well as on the mobile app. Being able to see my rota and available bank shifts on one integrated system is great.

Dr Silas Muthuchand
Maidstone and Tunbridge Wells NHS Trust

The Patchwork team have been superb at ensuring a safe and supportive roll out to our first cohorts of staff giving us a smooth and seamless switch over. Supporting us to find new ways to actualise flexible working and service demands, we look forward to expanding our staffing reach across wider users and additional departments as well as introducing currently untapped capabilities with the new system.

Dr Adrian Clements
North Cumbria Integrated Care NHS Foundation Trust

Build a better way to work.

Pick the route that fits where you are today.

Already with us
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